This checklist for turning your second home into a vacation rental is a comprehensive look at everything you need to take care of before your first renters even set foot in your home. (courtesy of Homeaway.com)
Legal
-
Check the short-term rental laws for your state, county, city and HOA.
-
Read up on HOA regulations.
-
Review requirements for business licenses and paperwork.
-
Review safety requirements and health code regulations for your area.
-
Research and purchase an insurance policy for vacation rentals.
-
Create a rental agreement.
Taxes
-
Review information on applicable tax deductions, capital gains, and LLC tax requirements.
-
Research occupancy tax rate or sales tax for short term rentals in your county.
Payments
-
Determine your vacation rental goals and break-even point.
-
Set your rates (nightly, weekly, monthly) and rates.
-
Devise a method for tracking and recording payments and expenses.
-
Determine your methods for accepting payment (checks, HomeAway Payments, PayPal).
-
Create a deposit refund letter.
Maintenance
-
Find a reliable housekeeper or cleaning service.
-
Create a cleaning/housekeeping checklist.
-
Review cleaning checklist and process for check-in, checkout and keys with hired housekeeper.
-
Find a reliable handyman or maintenance person.
-
Create a maintenance checklist.
-
Complete maintenance projects and renovations.
Household
-
Furnish your home based on target renters.
-
Create a list of items to purchase.
-
Purchase necessary items and save receipts! Also, try to keep all instruction booklets or manuals together in a place where renters can easily find them.
-
Create a property inventory list of items in your home.
-
Gather coupons, local attraction/activity brochures and menus from local restaurants and put them in a binder to create a local attractions book.
Advertising
-
Review vacation rental listing websites (like HomAway.com, VRBO.com and VacationRentals.com) and specialty websites to determine options for advertising your property.
-
Set up accounts with 3 to 5 listing sites.
-
Create a headline, property description, and location description for your listing.
-
Set up a calendar and maintain it.
-
Stage your home for photos.
-
Take multiple pictures with a digital camera at different times of day or hire a photographer.
-
Create captions for each photo.
-
Link to listing site(s) from personal website.
-
Have 3 people proofread your personal site and listings.
-
Send an email to everyone in your address book linking to your personal site and new listing(s).
Renters
-
Create standard responses and a sample confirmation email.
-
Create a welcome book for your guests. Some things to include:
-
Local attractions.
-
A thorough set of directions.
-
A list of instructions for using appliances, electronics and equipment at your property.
-
Set up an emergency contact sheet.
-
Determine method for getting keys to renters.
-
Create a check-in procedure.
-
Create a checkout procedure.